Automation library · Hiring

AI-powered candidate shortlisting automation for ERPNext

Started by another system calling it, and works across Outlook and WhatsApp. It hands the judgement calls to Gemini. 23 steps, 4 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: Gemini

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23 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 9Service 11

The steps in the order they run, from what starts it.

  1. 1Google Gemini Chat ModelLm Chat Google GeminiModel
  2. 2WebhookWebhookStarts it
  3. 3Txt File to Text (Example)Extract From FileService
  4. 4Recruitment AI AgentAgentModel
  5. 5CodeCodeLogic
  6. 6Merge1MergeLogic
  7. 7Convert to FieldsCodeLogic
  8. 8ApplicantDataSetLogic
  9. 9Get Job OpeningErp NextService
  10. 10Update Applicant DataHttp RequestService
  11. 11Resume Link ProvidedIfLogic
  12. 12If score less than 80IfLogic
  13. 13Applied Against JobIfLogic
  14. 14ERPNext - Reject if Resume not AttachedErp NextService
  15. 15Reject ApplicantHttp RequestService
  16. 16Accept ApplicantHttp RequestService
  17. 17Reume Attachment LinkSetLogic
  18. 18ERPNext - Hold ApplicantErp NextService
  19. 19Microsoft OutlookMicrosoft OutlookService
  20. 20WhatsApp Business CloudWhats AppService
  21. 21File TypeSwitchLogic
  22. 22Download PDF ResumeHttp RequestService
  23. 23PDF to TextExtract From FileService

How it's built

Starts on
Another system calling it
Steps
23, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Outlook, WhatsApp
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Outlook and WhatsApp accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.