The flow
Starts it 1Model 5Logic 11Service 8
The steps in the order they run, from what starts it.
- 1Gmail TriggerGmail triggerStarts it
- 2Structured Output ParserOutput Parser StructuredModel
- 3OpenAI Chat ModelLm Chat Open AiModel
- 4OpenAI Chat Model2Lm Chat Open AiModel
- 5AI Agent ParserAgentModel
- 6AI Agent ReplyAgentModel
- 7Split by AddressSplit OutLogic
- 8Collect CoordinatesGoogle SheetsService
- 9Collect Shipment InformationGoogle SheetsService
- 10ReplyGmailService
- 11Loop Over ItemsSplit In BatchesLogic
- 12Format JobsCodeLogic
- 13Format ScheduleCodeLogic
- 14Record Email ContentGoogle SheetsService
- 15Request Open Route APIHttp RequestService
- 16Jobs MappingSetLogic
- 17Query Open Route API PickupHttp RequestService
- 18Extract JobCodeLogic
- 19Split JobsSplit OutLogic
- 20GPS PickupSetLogic
- 21Merge Sequence with coordinatesMergeLogic
- 22Save Pickup GPSGoogle SheetsService
- 23Format GPS CoordinatesSetLogic
- 245 secWaitLogic
- 25Save Sequence & DurationGoogle SheetsService
How it's built
- Starts on
- An arriving email
- Steps
- 25, 2 loops or waits
- Size
- Large: read it before trusting it with anything live
- Connects to
- Gmail, Google Sheets
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Take your time. At 25 steps it is large: read it before trusting it with anything live.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.