The flow
Starts it 1Model 5Logic 4Service 8
The steps in the order they run, from what starts it.
- 1On form submissionForm triggerStarts it
- 2Google Gemini Chat ModelLm Chat Google GeminiModel
- 3CalculatorTool CalculatorModel
- 4Structured Output ParserOutput Parser StructuredModel
- 5Web Search tavilyTavily ToolService
- 6Run an Actor in ApifyApify ToolService
- 7Simple MemoryMemory Buffer WindowModel
- 8Edit FieldsSetLogic
- 9AI AgentAgentModel
- 10IfIfLogic
- 11Send message and wait for responseTelegramService
- 12Send message and wait for response1TelegramService
- 13Send approval/Invite emailGmailService
- 14SwitchSwitchLogic
- 15Append row in sheetGoogle SheetsService
- 16Send a Rejection emailGmailService
- 17No Operation, do nothingNo OpLogic
- 18Append row in sheet1Google SheetsService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 18, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Telegram
- Model
- Gemini
- Retrieval
- Answers are drawn from documents you supply, not from the model alone
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.