Automation library · Data collection

Triage VIP Outlook emails with Excel and OpenAI

Started by an event in a connected app, and works across Excel and Outlook. It hands the judgement calls to OpenAI. 11 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

11 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 1Logic 5Service 3

The steps in the order they run, from what starts it.

  1. 1Outlook TriggerMicrosoft Outlook triggerStarts it
  2. 2Error TriggerError triggerStarts it
  3. 3Deduplicate ThreadsCodeLogic
  4. 4Send Error EmailMicrosoft OutlookService
  5. 5Excel: Read VIP SheetMicrosoft ExcelService
  6. 6Code: Tag & Filter VIPsCodeLogic
  7. 7Strip HTML BloatHtmlLogic
  8. 8AI: Analyze UrgencyOpen AiModel
  9. 9Parse AI OutputCodeLogic
  10. 10Is Urgent?IfLogic
  11. 11Create VIP To Do TaskMicrosoft To DoService

How it's built

Starts on
An event in a connected app
Steps
11, with 1 branch
Size
Medium: a working afternoon
Connects to
Excel, Outlook
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Excel and Outlook accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.