Automation library · Chat assistants

Triage project and UAT feedback with OpenAI and Jira

Started by another system calling it, and works across Gmail, Google Sheets, Jira, Notion and one other. It hands the judgement calls to OpenAI. 32 steps, 4 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
32 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
5Services it connects to

The flow

Starts it 2Model 1Logic 14Service 15

The steps in the order they run, from what starts it.

  1. 1triggerWebhookStarts it
  2. 2data mappingSetLogic
  3. 3data mergeMergeLogic
  4. 4normalizeCodeLogic
  5. 5clean textCodeLogic
  6. 6AI agentOpen AiModel
  7. 7parsing and validationCodeLogic
  8. 8manual reviewIfLogic
  9. 9email codeCodeLogic
  10. 10route by triage typeSwitchLogic
  11. 11manual review neededGmailService
  12. 12BlockerJiraService
  13. 13double checkNotionService
  14. 14UpdateGoogle SheetsService
  15. 15archiveNotionService
  16. 16Create a database pageNotionService
  17. 17Slack team messageSlackService
  18. 18Project Blocker alertSlackService
  19. 19if foundIfLogic
  20. 20compose reply branch 3SetLogic
  21. 21ask for more informationSlackService
  22. 22Slack alertSlackService
  23. 23Webhook responseRespond To WebhookStarts it
  24. 24compose reply branch 1SetLogic
  25. 25update notion databaseNotionService
  26. 26create notion databaseNotionService
  27. 27how to contactIfLogic
  28. 28compose reply branch 4SetLogic
  29. 29Feedback email confirmationGmailService
  30. 30compose reply branch 2SetLogic
  31. 31slack testerSlackService
  32. 32tester emailGmailService

How it's built

Starts on
Another system calling it
Steps
32, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets, Jira, Notion, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Jira, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 32 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 32 steps before you point it at anything that matters.