Automation library · Data collection

Triage packaging artwork revision mismatches with Airtable

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 20 steps, 3 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
20 stepsMedium: a working afternoon
3Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 11Service 6

The steps in the order they run, from what starts it.

  1. 1Poll Print Release RegisterSchedule triggerStarts it
  2. 2Supply Print Briefing ModelLm Chat Open AiModel
  3. 3Normalise Print ConfigurationSetLogic
  4. 4Explain Reprint ExposureChain LlmModel
  5. 5Fetch Approved Print JobsHttp RequestService
  6. 6Shape Revision BriefCodeLogic
  7. 7Read Revision SnapshotGoogle SheetsService
  8. 8Route Press ExposureIfLogic
  9. 9Diff Released RevisionsCodeLogic
  10. 10Post Press Review AlertHttp RequestService
  11. 11Draft Queued Revision ReviewGmailService
  12. 12Check Print Source IntegrityIfLogic
  13. 13Verify Revision Brief DeliveryCodeLogic
  14. 14Detect Revision DeltaIfLogic
  15. 15Stop Invalid Print InputCodeLogic
  16. 16Save Reported Revision SnapshotGoogle SheetsService
  17. 17Debounce Artwork ChangesWaitLogic
  18. 18Verify Snapshot CommitCodeLogic
  19. 19Recheck Print Release RegisterHttp RequestService
  20. 20Confirm Stable Revision DeltaCodeLogic

How it's built

Starts on
A clock
Steps
20, with 3 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.