Automation library · Chat assistants

Triage job applications from Gmail with Google Sheets

Started by an arriving email, and works across Email, Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 22 steps, 5 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
22 stepsLarge: read it before trusting it with anything live
5Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 2Model 3Logic 9Service 8

The steps in the order they run, from what starts it.

  1. 1New Candidate EmailGmail triggerStarts it
  2. 2Draft and Category SchemaOutput Parser StructuredModel
  3. 3Capture Workflow ErrorsError triggerStarts it
  4. 4GPT-5.6 Drafting ModelLm Chat Open AiModel
  5. 5Extract Email ContextCodeLogic
  6. 6Classify and Draft ReplyAgentModel
  7. 7Notify Team of FailureTelegramService
  8. 8Mailbox Automation or Human?IfLogic
  9. 9Draft Came Back Clean?IfLogic
  10. 10Resolve Thread HistoryGoogle SheetsService
  11. 11Skip Notification EmailNo OpLogic
  12. 12Generate Approval TokenCryptoService
  13. 13Flag Malformed DraftTelegramService
  14. 14Thread Already Logged?IfLogic
  15. 15Compose Log EntrySetLogic
  16. 16Skip Duplicate ThreadNo OpLogic
  17. 17Log Candidate to SheetsGoogle SheetsService
  18. 18Needs Manager Approval?IfLogic
  19. 19Send Draft for ApprovalEmail SendService
  20. 20Send Courteous Auto ReplyEmail SendService
  21. 21Candidate Feeling Urgent?IfLogic
  22. 22Urgent Alert on TelegramTelegramService

How it's built

Starts on
An arriving email
Steps
22, with 5 branches
Size
Large: read it before trusting it with anything live
Connects to
Email, Gmail, Google Sheets, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 22 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 22 steps before you point it at anything that matters.