Automation library · Chat assistants

Triage and route tasks with Google Sheets and OpenAI

Started by another system calling it, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 18 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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18 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 3Model 1Logic 8Service 6

The steps in the order they run, from what starts it.

  1. 1Receive New Task RequestWebhookStarts it
  2. 2Run Task Processing ScheduleSchedule triggerStarts it
  3. 3Validate and Format Task DataCodeLogic
  4. 4Fetch Pending Tasks from SheetGoogle SheetsService
  5. 5Is Task Valid?IfLogic
  6. 6Prepare Task Data for PrioritizationCodeLogic
  7. 7Edit The data For SheetSetLogic
  8. 8Reject Invalid TaskStop And ErrorLogic
  9. 9Sort Tasks by PrioritySortLogic
  10. 10Save Task to Google SheetsGoogle SheetsService
  11. 11Is Task High Priority?IfLogic
  12. 12Send Success ResponseRespond To WebhookStarts it
  13. 13Create Google Task for Urgent ItemGoogle TasksService
  14. 14Format Tasks for AI SummaryCodeLogic
  15. 15Send Slack Alert for High Priority TaskSlackService
  16. 16Generate AI Task SummaryOpen AiModel
  17. 17Update Task Status in Google SheetsGoogle SheetsService
  18. 18Send AI Task Summary EmailGmailService

How it's built

Starts on
Another system calling it
Steps
18, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.