The flow
Starts it 1Model 2Logic 4Service 5
The steps in the order they run, from what starts it.
- 1When Month StartsSchedule triggerStarts it
- 2Google Gemini Chat AgentLm Chat Google GeminiModel
- 3Set Leave Rule ParametersSetLogic
- 4Gemini LLM AnalysisChain LlmModel
- 5Fetch Employee Data from SheetsGoogle SheetsService
- 6Fetch Leave Records from SheetsGoogle SheetsService
- 7Notify Employee of Unused LeaveGmailService
- 8Merge Employee and Leave DataMergeLogic
- 9Post Summary to HR on SlackSlackService
- 10Compute Leave DeadlinesCodeLogic
- 11Log Notifications in SheetsGoogle SheetsService
- 12Filter At-Risk EmployeesFilterLogic
How it's built
- Starts on
- A clock
- Steps
- 12
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Slack
- Model
- Gemini
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 12 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.