Automation library · Data collection

Track daily job applications from Gmail to Google Sheets

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 15 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
15 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 7Service 5

The steps in the order they run, from what starts it.

  1. 1Open AILm Chat Open AiModel
  2. 2Daily 9 AM TriggerSchedule triggerStarts it
  3. 3Extract Key InformationChain LlmModel
  4. 4Fetch Job Application EmailsGmailService
  5. 5Format DataSetLogic
  6. 6Process Email DataSetLogic
  7. 7Filter Valid Job UpdatesIfLogic
  8. 8Branch Valid Application StatusIfLogic
  9. 9Track Invalid Application StatusGoogle SheetsService
  10. 10Track New ApplicationGoogle SheetsService
  11. 11Aggregate DataAggregateLogic
  12. 12Email Updates & Wait for ApprovalGmailService
  13. 13MergeMergeLogic
  14. 14Split DataSplit OutLogic
  15. 15Update ApplicationGoogle SheetsService

How it's built

Starts on
A clock
Steps
15, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.