Automation library · Data collection

Automate employee onboarding

Started by another system calling it, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini. 15 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

Download free
15 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 2Logic 4Service 7

The steps in the order they run, from what starts it.

  1. 1WebhookWebhookStarts it
  2. 2Gmail TriggerGmail triggerStarts it
  3. 3Google Gemini Chat ModelLm Chat Google GeminiModel
  4. 4Edit FieldsSetLogic
  5. 5Get row(s) in sheetGoogle SheetsService
  6. 6check OL statusAgentModel
  7. 7Save Candidates Details to DBGoogle SheetsService
  8. 8Filter Only Candidate EmailsIfLogic
  9. 9check for acceptance of OLIfLogic
  10. 10Generate Offer LetterPdf BroService
  11. 11Code in JavaScriptCodeLogic
  12. 12Send Offer letter via mailGmailService
  13. 13Create a userG Suite AdminService
  14. 14Send a message1GmailService
  15. 15Update row in sheet1Google SheetsService

How it's built

Starts on
Another system calling it
Steps
15, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.