Automation library · Data collection

Track customer email commitments with Gmail and OpenRouter

Started by a clock, and works across Gmail and Google Sheets. 23 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large

Download free
23 stepsLarge: read it before trusting it with anything live
3Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 3Logic 12Service 8

The steps in the order they run, from what starts it.

  1. 1Manual Scan TestManual triggerStarts it
  2. 2Hourly Sent Email ScanSchedule triggerStarts it
  3. 3Daily Promise ControlSchedule triggerStarts it
  4. 4Set Scan ModeSetLogic
  5. 5Set Reminder ModeSetLogic
  6. 6Set Template FieldsSetLogic
  7. 7Is Daily Reminder RunIfLogic
  8. 8Read Commitment RegisterGoogle SheetsService
  9. 9Search Sent Customer EmailsGmailService
  10. 10Prepare Daily Promise ActionsCodeLogic
  11. 11Prepare Sent Customer MessagesCodeLogic
  12. 12Send Daily Promise Action ListGmailService
  13. 13Build Commitment AI RequestCodeLogic
  14. 14Extract Commitments with AIHttp RequestService
  15. 15Normalize Commitment ExtractionCodeLogic
  16. 16Label Assessed Gmail MessagesGmailService
  17. 17Is Customer CommitmentIfLogic
  18. 18Prepare Commitment Register RowCodeLogic
  19. 19Append Commitment RegisterGoogle SheetsService
  20. 20Restore Commitment ContextCodeLogic
  21. 21Needs Human ReviewIfLogic
  22. 22Send Reviewer NoticeGmailService
  23. 23Send Owner Commitment NoticeGmailService

How it's built

Starts on
A clock
Steps
23, with 3 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.