Automation library · Data collection

Extracts and organizes academic publications with OpenAI

Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 23 steps, 1 branch: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
23 stepsLarge: read it before trusting it with anything live
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 9Service 11

The steps in the order they run, from what starts it.

  1. 1OpenAI Chat ModelLm Chat Open AiModel
  2. 2On form submissionForm triggerStarts it
  3. 3Generate Summary ReportInformation ExtractorModel
  4. 4Fetch website contentHttp RequestService
  5. 5Format as CSV ExportConvert To FileService
  6. 6Save All to Master SheetGoogle SheetsService
  7. 7Extract all publications from the pageHtmlLogic
  8. 8Send Notification EmailGmailService
  9. 9Calculate Publication Statistics (Count)SummarizeService
  10. 10Separate Each PublicationSplit OutLogic
  11. 11SwitchSwitchLogic
  12. 12Sort by Year (Journal)SortLogic
  13. 13Sort by Year (Conference)SortLogic
  14. 14Sort by Year (Book)SortLogic
  15. 15Sort by Year (Magazine)SortLogic
  16. 16Sort by Year (Patent)SortLogic
  17. 17Sort by Year (Other)SortLogic
  18. 18Append to Journal SheetGoogle SheetsService
  19. 19Append to Conference SheetGoogle SheetsService
  20. 20Append to Book SheetGoogle SheetsService
  21. 21Append to Magazine SheetGoogle SheetsService
  22. 22Append to Patent SheetGoogle SheetsService
  23. 23Append to Other SheetGoogle SheetsService

How it's built

Starts on
Someone submitting a form
Steps
23, with 1 branch
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.