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Track contract signatures and onboard clients with Airtable

Started by another system calling it, and works across Airtable, Gmail, Slack and Trello. It hands the judgement calls to Groq. 21 steps, 3 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: Groq

Download free
21 stepsLarge: read it before trusting it with anything live
3Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 2Model 3Logic 7Service 9

The steps in the order they run, from what starts it.

  1. 1When Contract SignedWebhookStarts it
  2. 2AI Checklist Chat ModelLm Chat GroqModel
  3. 3Parse Checklist DataOutput Parser StructuredModel
  4. 4Daily 9am Stale Contract CheckSchedule triggerStarts it
  5. 5Set Initial ConfigurationsSetLogic
  6. 6Onboarding Checklist GeneratorChain LlmModel
  7. 7Set Stale Contract ConfigsSetLogic
  8. 8Verify Webhook Shared SecretCodeLogic
  9. 9Check High-Value ContractIfLogic
  10. 10Dispatch Onboarding EmailGmailService
  11. 11Add Task to TrelloTrelloService
  12. 12Inform Sales TeamSlackService
  13. 13Retrieve Stale ContractsAirtableService
  14. 14Check Request ValidityIfLogic
  15. 15Notify Manager via SlackSlackService
  16. 16Identify Truly Stale ContractsCodeLogic
  17. 17Check Contract CompletionIfLogic
  18. 18Alert Cold Contract to SalesSlackService
  19. 19Find Contract in AirtableAirtableService
  20. 20Log Airtable Status UpdateAirtableService
  21. 21Update CRM Status to SignedAirtableService

How it's built

Starts on
Another system calling it
Steps
21, with 3 branches
Size
Large: read it before trusting it with anything live
Connects to
Airtable, Gmail, Slack, Trello
Model
Groq

Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Slack and Trello accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Groq. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.