Automation library · Scheduling

Sync events from Excel to Google Calendar with OpenAI

Started by a clock, and works across Email, Google Calendar and Google Drive. It hands the judgement calls to OpenAI. 17 steps: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 5Logic 6Service 5

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4OpenAI Chat Model1Lm Chat Open AiModel
  5. 5Set Excel File IDSetLogic
  6. 6AI - Analyze Event ContextAgentModel
  7. 7AI - Generate Smart SummaryAgentModel
  8. 8Google Drive - Download ExcelGoogle DriveService
  9. 9Merge AI InsightsMergeLogic
  10. 10Format AI EmailSetLogic
  11. 11Read Excel FileSpreadsheet FileService
  12. 12Enrich Event DataSetLogic
  13. 13Send Email SummaryEmail SendService
  14. 14Filter Valid EventsFilterLogic
  15. 15Google Calendar - Create EventGoogle CalendarService
  16. 16Update Calendar EventGoogle CalendarService
  17. 17Prepare AI Summary DataSetLogic

How it's built

Starts on
A clock
Steps
17
Size
Medium: a working afternoon
Connects to
Email, Google Calendar, Google Drive
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Google Calendar and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.