Automation library · AI assistants

Send warm Gmail auto-replies to real customers with OpenAI

Started by an arriving email, and works across Gmail. It hands the judgement calls to OpenAI. 10 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

10 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 1Model 2Logic 4Service 3

The steps in the order they run, from what starts it.

  1. 1Gmail TriggerGmail triggerStarts it
  2. 2Reply Writer ModelLm Chat Open AiModel
  3. 3Screen Sender & Extract NameCodeLogic
  4. 4Draft Personal ReplyChain LlmModel
  5. 5Check Recent RepliesGmailService
  6. 6Send Warm Auto-ReplyGmailService
  7. 7Decide ReplyCodeLogic
  8. 8Mark Message as HandledGmailService
  9. 9Real Customer?IfLogic
  10. 10Business Info (EDIT ME)SetLogic

How it's built

Starts on
An arriving email
Steps
10, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.