Automation library · Data collection

Score QSR health inspections and send Gmail compliance digests

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 16 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 9Service 4

The steps in the order they run, from what starts it.

  1. 1Trigger Daily Inspection SweepSchedule triggerStarts it
  2. 2Run Severity Extraction ModelLm Chat Open AiModel
  3. 3Fetch Inspection BatchSetLogic
  4. 4Extract Violation SeverityInformation ExtractorModel
  5. 5Split Out Location RecordsSplit OutLogic
  6. 6Compute Corrective DeadlineCodeLogic
  7. 7Shape Inspection RecordSetLogic
  8. 8Append Compliance Log RowGoogle SheetsService
  9. 9Loop Over Location RecordsSplit In BatchesLogic
  10. 10Compute Regional Risk ScoreCodeLogic
  11. 11Append Summary RowGoogle SheetsService
  12. 12Check Escalation ThresholdIfLogic
  13. 13Send Regional Escalation AlertGmailService
  14. 14Log No Escalation NeededSetLogic
  15. 15Merge Escalation OutcomeMergeLogic
  16. 16Send Compliance DigestGmailService

How it's built

Starts on
A clock
Steps
16, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.