Automation library · Scheduling

Run a personal executive assistant with Gmail and Slack

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI. 29 steps, 4 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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29 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 9Logic 5Service 14

The steps in the order they run, from what starts it.

  1. 1Every 15 Min ScheduleSchedule triggerStarts it
  2. 2OpenAI Model - Briefing AgentLm Chat Open AiModel
  3. 3OpenAI Model - Slack TriageLm Chat Open AiModel
  4. 4OpenAI Model - Email TriageLm Chat Open AiModel
  5. 5Email Triage Output SchemaOutput Parser StructuredModel
  6. 6OpenAI Model - Reschedule AgentLm Chat Open AiModel
  7. 7Gmail - Get Unread EmailsGmailService
  8. 8Google Calendar - Get Upcoming EventsGoogle CalendarService
  9. 9Slack - Get Recent MentionsSlackService
  10. 10Is Briefing Time? (7AM)IfLogic
  11. 11AI Agent - Compile Morning BriefingAgentModel
  12. 12AI Agent - Slack TriageAgentModel
  13. 13AI Agent - Email TriageAgentModel
  14. 14AI Agent - Reschedule ProposalAgentModel
  15. 15Detect Calendar ConflictsCodeLogic
  16. 16ClickUp - Get Tasks Due TodayHttp RequestService
  17. 17Gmail - Send Morning BriefingGmailService
  18. 18Slack - Post Morning BriefingSlackService
  19. 19Needs Approval? (Slack)IfLogic
  20. 20Needs Approval? (Email)IfLogic
  21. 21Slack - Request Reschedule ApprovalSlackService
  22. 22Conflicts Found?IfLogic
  23. 23Slack - Request Response ApprovalSlackService
  24. 24Slack - Send ReplySlackService
  25. 25Slack - Request Email Reply ApprovalSlackService
  26. 26Gmail - Save as Draft (No Approval)GmailService
  27. 27Google Calendar - Update EventGoogle CalendarService
  28. 28Gmail - Send Approved ReplyGmailService
  29. 29ClickUp - Create Task from EmailHttp RequestService

How it's built

Starts on
A clock
Steps
29, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Calendar, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.