Automation library · Chat assistants

Route X mentions to Notion, Slack and Google Sheets with Apify

Started by a clock, and works across Apify, Gmail, Google Sheets, Notion and one other. It hands the judgement calls to OpenAI. 13 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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13 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
5Services it connects to

The flow

Starts it 1Model 2Logic 4Service 6

The steps in the order they run, from what starts it.

  1. 1Every 4 hoursSchedule triggerStarts it
  2. 2OpenAI chat modelLm Chat Open AiModel
  3. 3Optional: email the questions insteadGmailService
  4. 4Optional: raise a ticket in your helpdeskHttp RequestService
  5. 5What to watch forSetLogic
  6. 6Work out what it needsChain LlmModel
  7. 7Search XApifyService
  8. 8Send it where it belongsSwitchLogic
  9. 9Keep mentions worth readingFilterLogic
  10. 10Questions to the reply queueNotionService
  11. 11Complaints straight to SlackSlackService
  12. 12Everything else just gets loggedGoogle SheetsService
  13. 13Skip ones already handledRemove DuplicatesLogic

How it's built

Starts on
A clock
Steps
13, with 1 branch
Size
Medium: a working afternoon
Connects to
Apify, Gmail, Google Sheets, Notion, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Apify, Gmail, Google Sheets, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.