Automation library · Chat assistants

Route and log incoming emails with Excel 365 and Telegram

Started by an arriving email, and works across Email, Excel and Telegram. It hands the judgement calls to OpenAI. 10 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

10 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Model 1Logic 4Service 5

The steps in the order they run, from what starts it.

  1. 1Email Trigger (IMAP)Email Read ImapService
  2. 2Extract Email FieldsSetLogic
  3. 3Message a modelOpen AiModel
  4. 4Parse SummaryCodeLogic
  5. 5Prepare Excel RowSetLogic
  6. 6Append rows to tableMicrosoft ExcelService
  7. 7Lookup DepartmentMicrosoft ExcelService
  8. 8Validate DepartmentIfLogic
  9. 9Send NotificationTelegramService
  10. 10Send emailEmail SendService

How it's built

Starts on
An arriving email
Steps
10, with 1 branch
Size
Medium: a working afternoon
Connects to
Email, Excel, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Excel and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.