Automation library · Chat assistants

Revive quiet client projects with OpenAI and Airtable

Started by a clock, and works across Airtable, Discord and Gmail. It hands the judgement calls to OpenAI. 26 steps, 1 branch: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
26 stepsLarge: read it before trusting it with anything live
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 4Logic 9Service 11

The steps in the order they run, from what starts it.

  1. 1Monday Ops TriggerSchedule triggerStarts it
  2. 2Check-in Draft ModelLm Chat Open AiModel
  3. 3Friday Digest TriggerSchedule triggerStarts it
  4. 4Digest ModelLm Chat Open AiModel
  5. 5Read Client ProjectsAirtableService
  6. 6AI Draft Check-in EmailAgentModel
  7. 7Read Projects for DigestAirtableService
  8. 8Read Touch Log for DigestAirtableService
  9. 9AI Write DigestAgentModel
  10. 10Compute Quiet ProjectsCodeLogic
  11. 11Parse Check-in DraftCodeLogic
  12. 12Compile Digest StatsCodeLogic
  13. 13Parse DigestCodeLogic
  14. 14Build Quiet FlagCodeLogic
  15. 15Build Data NoticeSetLogic
  16. 16Send Check-in to ClientGmailService
  17. 17Email DigestGmailService
  18. 18Has Quiet ProjectsIfLogic
  19. 19Email Data ProblemsGmailService
  20. 20Build Touch Log RowSetLogic
  21. 21Post Digest on DiscordDiscordService
  22. 22Pick Next Quiet ProjectCodeLogic
  23. 23Discord No Quiet ClientsDiscordService
  24. 24Append Touch LogAirtableService
  25. 25Update Project last_touchAirtableService
  26. 26Discord Check-in SummaryDiscordService

How it's built

Starts on
A clock
Steps
26, with 1 branch
Size
Large: read it before trusting it with anything live
Connects to
Airtable, Discord, Gmail
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Airtable, Discord and Gmail accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.