Automation library · Alerts and monitoring

Review stale Notion docs with Gmail and Slack

Started by a clock, and works across Gmail, Notion and Slack. It hands the judgement calls to OpenAI. 12 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

12 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 2Logic 5Service 4

The steps in the order they run, from what starts it.

  1. 1Every Friday 10:00Schedule triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Scan Docs DatabaseNotionService
  4. 4Write Review PlanChain LlmModel
  5. 5Compute Doc AgeCodeLogic
  6. 6Post Review PlanSlackService
  7. 7Stale 90+ DaysFilterLogic
  8. 8Mark: Needs ReviewNotionService
  9. 9Critical With Owner?IfLogic
  10. 10Email The OwnerGmailService
  11. 11Normal → Digest OnlyNo OpLogic
  12. 12Bundle Stale DocsAggregateLogic

How it's built

Starts on
A clock
Steps
12, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Notion, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.