Automation library · Data collection

Reconcile cash balances in Google Sheets with OpenAI

Started by a clock, and works across Google Sheets. It hands the judgement calls to OpenAI. 12 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
12 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 1Model 1Logic 6Service 4

The steps in the order they run, from what starts it.

  1. 1Run Reconciliation on ScheduleSchedule triggerStarts it
  2. 2Fetch Internal BalancesGoogle SheetsService
  3. 3Fetch Custodian BalancesGoogle SheetsService
  4. 4Edit Internal FieldsSetLogic
  5. 5Edit Custodian FieldsSetLogic
  6. 6Match Accounts by Account IDMergeLogic
  7. 7Calculate Balance DifferenceCodeLogic
  8. 8Check for Balance MismatchIfLogic
  9. 9Generate AI Mismatch ExplanationOpen AiModel
  10. 10Log Matched RecordsGoogle SheetsService
  11. 11Prepare Exception RecordCodeLogic
  12. 12Append The Data In The SheetGoogle SheetsService

How it's built

Starts on
A clock
Steps
12, with 1 branch
Size
Medium: a working afternoon
Connects to
Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.