Automation library · Alerts and monitoring

Real-time registration form tracking with Google Sheets

Started by another system calling it, and works across Gmail and Google Sheets. 20 steps: a working afternoon to understand properly.

Medium

Download free
20 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 6Logic 6Service 8

The steps in the order they run, from what starts it.

  1. 1Webhook1WebhookStarts it
  2. 2Webhook - send-acknowledgementsWebhookStarts it
  3. 3Webhook - send-acknowledgements1WebhookStarts it
  4. 4Google SheetsGoogle SheetsService
  5. 5Google Sheets1Google SheetsService
  6. 6Google Sheets - Student ListGoogle SheetsService
  7. 7Google Sheets FormResponsesGoogle SheetsService
  8. 8Google Sheets - Student List1Google SheetsService
  9. 9Google Sheets - FormResponsesGoogle SheetsService
  10. 10MergeMergeLogic
  11. 11Merge1MergeLogic
  12. 12Merge2MergeLogic
  13. 13CodeCodeLogic
  14. 14Code - Prepare MessagesCodeLogic
  15. 15Code - Prepare Messages1CodeLogic
  16. 16Respond to WebhookRespond To WebhookStarts it
  17. 17Send a messageGmailService
  18. 18Send a message1GmailService
  19. 19Respond - ConfirmationRespond To WebhookStarts it
  20. 20Respond - Confirmation1Respond To WebhookStarts it

How it's built

Starts on
Another system calling it
Steps
20
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.