The flow
Starts it 1Logic 5Service 12
The steps in the order they run, from what starts it.
- 1When Form SubmittedForm triggerStarts it
- 2Verify User in PostgreSQLPostgresService
- 3Log to Google SheetsGoogle SheetsService
- 4If User ExistsIfLogic
- 5Notify User ExistsGmailService
- 6Request Admin ApprovalGmailService
- 7If Admin ApprovedIfLogic
- 8Create Directory via SSHSshService
- 9Log Rejection in DBPostgresService
- 10Create Temp PasswordCodeLogic
- 11Notify Request RejectedGmailService
- 12Add User to DBPostgresService
- 13Update Google Sheets StatusGoogle SheetsService
- 14Post to Nextcloud APIHttp RequestService
- 15Create QR Login URLCodeLogic
- 16Fetch QR Code ImageHttp RequestService
- 17Prepare Email AttachmentCodeLogic
- 18Send Welcome EmailGmailService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 18, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Postgres
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Postgres accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.