Automation library · Alerts and monitoring

Monitor procurement spend and risks with Google Sheets

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to Groq. 17 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: Groq

Download free
17 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 8Service 6

The steps in the order they run, from what starts it.

  1. 1Groq Chat ModelLm Chat GroqModel
  2. 2Procurement Spend SchedulerSchedule triggerStarts it
  3. 3AI Procurement Risk AnalyzerAgentModel
  4. 4Fetch Procurement TransactionsGoogle SheetsService
  5. 5Fetch Department BudgetsGoogle SheetsService
  6. 6Generate Executive Dashboard MetricsCodeLogic
  7. 7Merge Spend & Budget DataMergeLogic
  8. 8Prepare Dashboard MetadataSetLogic
  9. 9Spend Intelligence EngineCodeLogic
  10. 10Transform Dashboard For SheetsCodeLogic
  11. 11Route Dashboard RecordsSwitchLogic
  12. 12Store Executive SummaryGoogle SheetsService
  13. 13Store Department InsightsGoogle SheetsService
  14. 14Store Risk AlertsGoogle SheetsService
  15. 15Critical Risk DetectedIfLogic
  16. 16Send Critical Procurement AlertGmailService
  17. 17No Operation, do nothingNo OpLogic

How it's built

Starts on
A clock
Steps
17, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
Groq

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Groq. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.