Automation library · Alerts and monitoring

Monitor at-risk students with Google Sheets and OpenAI

Started by a clock, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI. 16 steps, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
16 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 2Model 1Logic 6Service 7

The steps in the order they run, from what starts it.

  1. 1Weekly Cron TriggerSchedule triggerStarts it
  2. 2On Workflow ErrorError triggerStarts it
  3. 3Read Student Data from SheetsGoogle SheetsService
  4. 4Slack – Send Error Alert1SlackService
  5. 5Compute Risk IndexCodeLogic
  6. 6Filter HIGH Risk StudentsCodeLogic
  7. 7Filter MEDIUM + HIGH Risk StudentsCodeLogic
  8. 8Prepare Trend Log RowsCodeLogic
  9. 9GPT-4o Personalised NudgeOpen AiModel
  10. 10Build Teacher DigestCodeLogic
  11. 11Log Trend to SheetsGoogle SheetsService
  12. 12Loop Over High-Risk StudentsSplit In BatchesLogic
  13. 13Slack – Send Error AlertSlackService
  14. 14Send Digest to Teacher Slack ChannelSlackService
  15. 15Send Digest via TelegramTelegramService
  16. 16Email Personalised Nudge to StudentGmailService

How it's built

Starts on
A clock
Steps
16, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Slack and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.