Automation library · Alerts and monitoring

Monitor AI search citations and competitors with OpenAI

Started by a clock, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 16 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 3Logic 7Service 4

The steps in the order they run, from what starts it.

  1. 1⏰ Weekly Schedule TriggerSchedule triggerStarts it
  2. 2On Workflow ErrorError triggerStarts it
  3. 3📋 Build Citation Queries – Fairy FrillsCodeLogic
  4. 4Slack – Post Workflow Error AlertSlackService
  5. 5🤖 Query AI – Static Knowledge (gpt-4o-mini)Open AiModel
  6. 6🔍 Query AI – Web Search (gpt-4o-search-preview)Open AiModel
  7. 7Merge Both AI ResponsesMergeLogic
  8. 8🔗 Combine & Prepare ResponsesCodeLogic
  9. 9🔬 Extract Citation DataOpen AiModel
  10. 10📊 Parse & Structure Citation ResultsCodeLogic
  11. 11📝 Append Results to Google SheetsGoogle SheetsService
  12. 12🔀 Check If Final Query (ID = 15)IfLogic
  13. 13📥 Fetch This Week's Logged ResultsGoogle SheetsService
  14. 14⏭️ Skip – Not Final QueryNo OpLogic
  15. 15📈 Build Weekly Citation ReportCodeLogic
  16. 16📧 Send Weekly Citation ReportGmailService

How it's built

Starts on
A clock
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.