Automation library · Chat assistants

Manage employee offboarding checklists with DeepSeek

Started by another system calling it, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 24 steps, 2 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
24 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 4Logic 6Service 12

The steps in the order they run, from what starts it.

  1. 1When Offboarding Request ReceivedWebhookStarts it
  2. 2Deepseek Offboarding ModelLm Chat Open AiModel
  3. 3Task Templates ToolGoogle Sheets ToolService
  4. 4Weekly Offboarding Digest TriggerSchedule triggerStarts it
  5. 5Deepseek Digest ModelLm Chat Open AiModel
  6. 6Validate RequestIfLogic
  7. 7AI Offboarding AgentAgentModel
  8. 8Read Task LogGoogle SheetsService
  9. 9AI Weekly Digest WriterAgentModel
  10. 10Prepare Departure RecordSetLogic
  11. 11Send Invalid Request Alert to TelegramTelegramService
  12. 12Parse Checklist and Build TasksCodeLogic
  13. 13Compute Digest StatsCodeLogic
  14. 14Email Digest to HRGmailService
  15. 15Send Invalid Request Notice by GmailGmailService
  16. 16Append Tasks to Task LogGoogle SheetsService
  17. 17If Any Offboarding TasksIfLogic
  18. 18Post Digest to TelegramTelegramService
  19. 19Build Notification SummaryCodeLogic
  20. 20Email All Clear to HRGmailService
  21. 21Append Departure Record to SheetGoogle SheetsService
  22. 22Post All Clear to TelegramTelegramService
  23. 23Email Checklist to ManagerGmailService
  24. 24Send Team Alert to TelegramTelegramService

How it's built

Starts on
Another system calling it
Steps
24, with 2 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.