Automation library · Scheduling

Manage emails, tasks and calendar with OpenAI and Gmail

Started by a clock, and works across Gmail and Google Calendar. It hands the judgement calls to OpenAI. 10 steps: a working afternoon to understand properly.

MediumCalls a model: OpenAI

10 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 3Logic 3Service 3

The steps in the order they run, from what starts it.

  1. 1Daily at 7amSchedule triggerStarts it
  2. 2OpenAI GPT-5Lm Chat Open AiModel
  3. 3Structured OutputOutput Parser StructuredModel
  4. 4Fetch Yesterday's Unread EmailsGmailService
  5. 5Email AssistantAgentModel
  6. 6Split Email RepliesSplit OutLogic
  7. 7Split MeetingsSplit OutLogic
  8. 8Format Task ListSetLogic
  9. 9Create Draft RepliesGmailService
  10. 10Create Calendar EventsGoogle CalendarService

How it's built

Starts on
A clock
Steps
10
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.