The flow
Starts it 1Model 3Logic 3Service 7
The steps in the order they run, from what starts it.
- 1Gmail Trigger1Gmail triggerStarts it
- 2OpenAI ModelLm Open AiModel
- 3Structured Output ParserOutput Parser StructuredModel
- 4Setup1SetLogic
- 5Apply Data Extraction RulesChain LlmModel
- 6Only invoice mails with attachmentsIfLogic
- 7Map OutputSetLogic
- 8Upload PDF to Drive1Http RequestService
- 9GmailGmailService
- 10Append to Reconciliation SheetGoogle SheetsService
- 11Rename file1Google DriveService
- 12Move to the correct folder1Google DriveService
- 13Google DriveGoogle DriveService
- 14Extract from File2Extract From FileService
How it's built
- Starts on
- An arriving email
- Steps
- 14, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Drive, Google Sheets
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 14 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.