Automation library · Data collection

Generate template descriptions from Google Drive

Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets. It puts Azure OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 13 steps, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: Azure OpenAIRetrieval

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13 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 1Model 4Logic 3Service 5

The steps in the order they run, from what starts it.

  1. 1When clicking ‘Execute workflow’Manual triggerStarts it
  2. 2Store AI Context (LangChain Memory)Memory Buffer WindowModel
  3. 3Connect to Azure OpenAI GPT ModelLm Chat Azure Open AiModel
  4. 4Parse AI Response into Structured JSONOutput Parser StructuredModel
  5. 5Search files and foldersGoogle DriveService
  6. 6AI AgentAgentModel
  7. 7Loop Over JSONSSplit In BatchesLogic
  8. 8Format Markdown DescriptionCodeLogic
  9. 9Download fileGoogle DriveService
  10. 10Save To Google SheetsGoogle SheetsService
  11. 11Extract from FileExtract From FileService
  12. 12Format HTML EmailCodeLogic
  13. 13Send Email With DescriptionGmailService

How it's built

Starts on
An event in a connected app
Steps
13, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
Azure OpenAI
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for Azure OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Azure OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.