Automation library · Research and reporting

Generate school report card PDFs and email them to parents

Started by an event in a connected app, and works across Gmail and n8n data table. 10 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium

10 stepsMedium: a working afternoon
1Branch: places the flow splits
2Loops or waits
2Services it connects to

The flow

Starts it 1Logic 5Service 4

The steps in the order they run, from what starts it.

  1. 1Run Workflow ManuallyManual triggerStarts it
  2. 2Get row(s)Data TableService
  3. 3Loop Over StudentsSplit In BatchesLogic
  4. 4Skip Already SentIfLogic
  5. 5Calculate Grade and RemarksCodeLogic
  6. 6Build HTML Report CardCodeLogic
  7. 7Convert HTML to PDFHtmlcsstopdfService
  8. 8Send a message to ParentsGmailService
  9. 9Wait 3 SecondsWaitLogic
  10. 10Update row(s)Data TableService

How it's built

Starts on
An event in a connected app
Steps
10, with 1 branch, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, n8n data table
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.