Automation library · CRM

Extract sales insights from Scoot call transcripts with Gemini

Started by another system calling it, and works across Gmail. It hands the judgement calls to Gemini. 17 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: Gemini

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17 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
1Service it connects to

The flow

Starts it 2Model 2Logic 11Service 2

The steps in the order they run, from what starts it.

  1. 1Receive Scoot webhookWebhookStarts it
  2. 2Test with sample dataManual triggerStarts it
  3. 3Gemini 1.5 FlashLm Chat Google GeminiModel
  4. 4Fetch transcript from ScootHttp RequestService
  5. 5Load sample transcriptCodeLogic
  6. 6Extract data with GeminiAgentModel
  7. 7Combine call metadataCodeLogic
  8. 8Validate extracted JSONCodeLogic
  9. 9Transcript ready?IfLogic
  10. 10Format for CRM updateCodeLogic
  11. 11Count retry attemptsCodeLogic
  12. 12Update CRM (mock)CodeLogic
  13. 13Retries remaining?IfLogic
  14. 14Email summary to repGmailService
  15. 15Wait 1 hourWaitLogic
  16. 16Log failureCodeLogic
  17. 17Prepare retry requestCodeLogic

How it's built

Starts on
Another system calling it
Steps
17, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.