Automation library · Money admin

Extract invoice data from Gmail to Google Sheets

Started by an arriving email, and works across Gmail and Google Sheets. 8 steps: small enough to read in one sitting and change without fear.

Small

Download free
8 stepsSmall: readable in one sitting
0Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Logic 2Service 5

The steps in the order they run, from what starts it.

  1. 1Watch invoice emailsGmail triggerStarts it
  2. 2Download the PDF attachmentGmailService
  3. 3Keep PDF attachments onlyFilterLogic
  4. 4Upload attachment to PDF.coPDFco ApiService
  5. 5Parse invoice with AIPDFco ApiService
  6. 6Set FieldsSetLogic
  7. 7Store row in Google SheetsGoogle SheetsService
  8. 8Mark email as processedGmailService

How it's built

Starts on
An arriving email
Steps
8
Size
Small: readable in one sitting
Connects to
Gmail, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 8 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 8 steps before you point it at anything that matters.