The flow
Starts it 1Logic 5Service 5
The steps in the order they run, from what starts it.
- 11. Form, Upload Invoice PDFForm triggerStarts it
- 22. Extract From File, PDF to TextExtract From FileService
- 33. HTTP, AI Extract Invoice FieldsHttp RequestService
- 44. Code, Parse Invoice JSON SafelyCodeLogic
- 55a. Sheets, Log Invoice HeaderGoogle SheetsService
- 65b. Split Out, Line ItemsSplit OutLogic
- 76. Code, Add Unique Key and Line MetadataCodeLogic
- 87. Sheets, Log Each Line ItemGoogle SheetsService
- 98. Aggregate, Collect All Line ItemsAggregateLogic
- 109. Code, Verify Totals and Build ReportCodeLogic
- 1110. Gmail, Send Extraction ReportGmailService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 11
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 11 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.