Automation library · Money admin

Automate payment receipts: Email, archive, and track

Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets. 11 steps, 3 branches: a working afternoon to understand properly.

Medium

11 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Logic 4Service 6

The steps in the order they run, from what starts it.

  1. 1When clicking ‘Execute workflow’Manual triggerStarts it
  2. 2Fetch InvoicesHttp RequestService
  3. 3Check API ResponseIfLogic
  4. 4Expand ListSplit OutLogic
  5. 5 Error LoggingGoogle SheetsService
  6. 6IF (Paid?)IfLogic
  7. 7IF (Already Receipted?)IfLogic
  8. 8Download FileHttp RequestService
  9. 9Send Receipt EmailGmailService
  10. 10Upload Invoice PDFGoogle DriveService
  11. 11Append to LedgerGoogle SheetsService

How it's built

Starts on
An event in a connected app
Steps
11, with 3 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.