Automation library · AI assistants

Email-to-task automation with Outlook and Microsoft To Do

Started by a clock, and works across Gmail, Google Tasks, Outlook and n8n data table. It puts Mistral behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 26 steps: large, and worth reading before you trust it with anything live.

LargeCalls a model: MistralRetrieval

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26 stepsLarge: read it before trusting it with anything live
0Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 1Model 9Logic 2Service 14

The steps in the order they run, from what starts it.

  1. 1Create task1Google Tasks ToolService
  2. 2Delete task1Google Tasks ToolService
  3. 3Update task1Google Tasks ToolService
  4. 4Get many tasks1Google Tasks ToolService
  5. 5Get completed task1Google Tasks ToolService
  6. 6Create taskMicrosoft To Do ToolService
  7. 7Delete taskMicrosoft To Do ToolService
  8. 8Update taskMicrosoft To Do ToolService
  9. 9Get Many TasksMicrosoft To Do ToolService
  10. 10Simple MemoryMemory Buffer WindowModel
  11. 11Simple Memory1Memory Buffer WindowModel
  12. 12Mistral Cloud Chat ModelLm Chat Mistral CloudModel
  13. 13Simple Memory2Memory Buffer WindowModel
  14. 14Mistral Cloud Chat Model1Lm Chat Mistral CloudModel
  15. 15Mistral Cloud Chat Model2Lm Chat Mistral CloudModel
  16. 16Get row(s) in Data tableData Table ToolService
  17. 17Schedule TriggerSchedule triggerStarts it
  18. 18Google Tasks AgentAgent ToolModel
  19. 19Microsoft To Do AgentAgent ToolModel
  20. 20Tasks AI AgentAgentModel
  21. 21Get many messagesGmailService
  22. 22Get many messages1Microsoft OutlookService
  23. 23Upsert row(s)Data TableService
  24. 24Code in JavaScriptCodeLogic
  25. 25MergeMergeLogic
  26. 26Upsert row(s)1Data TableService

How it's built

Starts on
A clock
Steps
26
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Tasks, Outlook, n8n data table
Model
Mistral
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Tasks and Outlook accounts, and a key for Mistral. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Mistral. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.