Automation library · AI assistants

Email intake & qualification with Gmail

Started by an arriving email, and works across Gmail. It hands the judgement calls to OpenAI. 13 steps: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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13 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 1Model 9Service 3

The steps in the order they run, from what starts it.

  1. 1Gmail TriggerGmail triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3OpenAI Chat Model1Lm Chat Open AiModel
  4. 4OpenAI Chat Model2Lm Chat Open AiModel
  5. 5OpenAI Chat Model3Lm Chat Open AiModel
  6. 6AI AgentAgentModel
  7. 7Text ClassifierText ClassifierModel
  8. 8AI Agent1AgentModel
  9. 9AI Agent2AgentModel
  10. 10AI Agent3AgentModel
  11. 11Send a messageGmailService
  12. 12Send a message1GmailService
  13. 13Send a message2GmailService

How it's built

Starts on
An arriving email
Steps
13
Size
Medium: a working afternoon
Connects to
Gmail
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.