Automation library · Integrations

Cash reimbursement

Started by another system calling it, and works across Email. 16 steps, 3 branches: a working afternoon to understand properly.

Medium

Download free
16 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 6Logic 6Service 4

The steps in the order they run, from what starts it.

  1. 1Webhook - Receive RequestWebhookStarts it
  2. 2Webhook - Manager DecisionWebhookStarts it
  3. 3Validate & Prepare RequestCodeLogic
  4. 4Manager Approved?IfLogic
  5. 5Is Valid?IfLogic
  6. 6Set Approval StatusCodeLogic
  7. 7Set Rejection StatusCodeLogic
  8. 8Send Manager Approval EmailEmail SendService
  9. 9Return Validation ErrorRespond To WebhookStarts it
  10. 10Amount > $500?IfLogic
  11. 11Send Rejection EmailEmail SendService
  12. 12Return Success ResponseRespond To WebhookStarts it
  13. 13Notify Finance TeamEmail SendService
  14. 14Notify Employee - ApprovedEmail SendService
  15. 15Respond to Manager - RejectedRespond To WebhookStarts it
  16. 16Respond to Manager - ApprovedRespond To WebhookStarts it

How it's built

Starts on
Another system calling it
Steps
16, with 3 branches
Size
Medium: a working afternoon
Connects to
Email
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Email account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.