Automation library · AI assistants

Automatic and dynamic out of office in Exchange online

Started by an event in a connected app, and works across Outlook. It puts Azure OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 19 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: Azure OpenAIRetrieval

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19 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 1Model 9Logic 4Service 5

The steps in the order they run, from what starts it.

  1. 1Microsoft Outlook TriggerMicrosoft Outlook triggerStarts it
  2. 2Azure OpenAI Chat ModelLm Chat Azure Open AiModel
  3. 3Simple MemoryMemory Buffer WindowModel
  4. 4CalculatorTool CalculatorModel
  5. 5Date & TimeDate Time ToolService
  6. 6GPT4.1-nanoLm Chat Azure Open AiModel
  7. 7Simple Memory1Memory Buffer WindowModel
  8. 8Find related messagesMicrosoft Outlook ToolService
  9. 9Get if OOFMicrosoft OutlookService
  10. 10Create AnswerAgentModel
  11. 11Filter out uninteresting mailsAgentModel
  12. 12Structured Output ParserOutput Parser StructuredModel
  13. 13Structured Output Parser1Output Parser StructuredModel
  14. 14If currently out of officeIfLogic
  15. 15IfIfLogic
  16. 16Only continue if no newsletter or similarIfLogic
  17. 17Mail Body to MDMarkdownLogic
  18. 18Set "Ai Reponse" CategoryMicrosoft OutlookService
  19. 19Microsoft OutlookMicrosoft OutlookService

How it's built

Starts on
An event in a connected app
Steps
19, with 3 branches
Size
Medium: a working afternoon
Connects to
Outlook
Model
Azure OpenAI
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Outlook account, and a key for Azure OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Azure OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.