The flow
Starts it 2Logic 4Service 7
The steps in the order they run, from what starts it.
- 1Run Every Mid NightSchedule triggerStarts it
- 2Schedule TriggerSchedule triggerStarts it
- 3Get Products with low stockAirtableService
- 4Get Purchase Orders which are pendingAirtableService
- 5Get supplier Details for those low stock productsAirtableService
- 6Group products with suppliersCodeLogic
- 7Calculate Dynamic Re-order QuantityCodeLogic
- 8Send PO to suppliers via EmailSend In BlueService
- 9Get the record id's of POCodeLogic
- 10Search recordsAirtableService
- 11Update the PO status to sentAirtableService
- 12Remove Duplicate Product OrdersCodeLogic
- 13Create purchase records in tableAirtableService
How it's built
- Starts on
- A clock
- Steps
- 13
- Size
- Medium: a working afternoon
- Connects to
- Airtable
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Airtable account. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 13 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.