Automation library · Alerts and monitoring

Automated email triage with Gmail and OpenAI

Started by a clock, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 16 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 1Model 1Logic 5Service 9

The steps in the order they run, from what starts it.

  1. 1Schedule Trigger1Schedule triggerStarts it
  2. 2Get many labelsGmailService
  3. 3Get many messagesGmailService
  4. 4Message a model1Open AiModel
  5. 5Calculate IntentCodeLogic
  6. 6If1IfLogic
  7. 7Send a message2SlackService
  8. 8Add label to message2GmailService
  9. 9Add label to message3GmailService
  10. 10Append row in sheet2Google SheetsService
  11. 11Append row in sheet1Google SheetsService
  12. 12WaitWaitLogic
  13. 13Get row(s) from sheet2Google SheetsService
  14. 14Filter timestampCodeLogic
  15. 15Daily Digest PreparationCodeLogic
  16. 16Send a message3SlackService

How it's built

Starts on
A clock
Steps
16, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.