Automation library · Money admin

Automate payment gateway & database transaction reconciliation

Started by a clock, and works across Email and Google Sheets. 19 steps: a working afternoon to understand properly.

Medium

Download free
19 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Logic 4Service 14

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2Transactions from Local DatabaseGoogle SheetsService
  3. 3Transaction from Payment GatewayGoogle SheetsService
  4. 4Compare both transactionsCompare DatasetsService
  5. 5Finding duplicate transactionsCodeLogic
  6. 6Invalid transactionGoogle SheetsService
  7. 7Valid TransactionsGoogle SheetsService
  8. 8Finding Amount DifferenceFilterLogic
  9. 9Add missing transaction to Sheet Google SheetsService
  10. 10Adding duplicate transactionsGoogle SheetsService
  11. 11Count invalid transactionsSummarizeService
  12. 12Count valid transactionsSummarizeService
  13. 13Adding Amount difference transactionsGoogle SheetsService
  14. 14Count Number of Missing TransactionsSummarizeService
  15. 15Merge with all transactions countMergeLogic
  16. 16Count Number of Amount Difference Transactions.SummarizeService
  17. 17Code in JavaScriptCodeLogic
  18. 18Adding the final count of transactionsGoogle SheetsService
  19. 19Send report to reconciliation teamEmail SendService

How it's built

Starts on
A clock
Steps
19
Size
Medium: a working afternoon
Connects to
Email, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Email and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.