Automation library · Alerts and monitoring

Automate multi-step onboarding with Google Sheets and Gmail

Started by someone submitting a form, and works across Gmail and Google Sheets. 26 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large

Download free
26 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 4Logic 14Service 8

The steps in the order they run, from what starts it.

  1. 1When clicking ‘Execute workflow’Manual triggerStarts it
  2. 2Schedule TriggerSchedule triggerStarts it
  3. 3Send messageExecute Workflow triggerStarts it
  4. 4RegistrationForm triggerStarts it
  5. 5Read MessagesGoogle SheetsService
  6. 6CodeCodeLogic
  7. 7Save registration DataGoogle SheetsService
  8. 8Generate message tableCodeLogic
  9. 9Gmail2GmailService
  10. 10FormFormService
  11. 11Read MSG status RowsGoogle SheetsService
  12. 12Set variablesSetLogic
  13. 13Switch type of stepSwitchLogic
  14. 14SwitchSwitchLogic
  15. 15Switch1SwitchLogic
  16. 16Do some actionNo OpLogic
  17. 17Check if action doneNo OpLogic
  18. 18Send msg to userExecute WorkflowLogic
  19. 19Debug mode set resultSetLogic
  20. 20Update row to completedGoogle SheetsService
  21. 21Send msg to adminExecute WorkflowLogic
  22. 22If completed4IfLogic
  23. 23Send msg to user1Execute WorkflowLogic
  24. 24Send msg to admin1Execute WorkflowLogic
  25. 25Update row to passedGoogle SheetsService
  26. 26Create next stepGoogle SheetsService

How it's built

Starts on
Someone submitting a form
Steps
26, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.