The flow
Starts it 1Logic 9Service 4
The steps in the order they run, from what starts it.
- 1Schedule TriggerSchedule triggerStarts it
- 2Create New SheetGoogle SheetsService
- 3Get Recently Active DocumentsGoogle DriveService
- 4Has Shared with External UsersFilterLogic
- 5For Each FileSplit In BatchesLogic
- 6Flatten RowsSetLogic
- 7File RefNo OpLogic
- 8Rows to ItemsSplit OutLogic
- 9Permissions To ItemsSplit OutLogic
- 10Append to New SheetGoogle SheetsService
- 11Filter Out Owner of DocumentFilterLogic
- 12Send Email Report (Execute Once)GmailService
- 13Normalise FieldsSetLogic
- 14AggregateAggregateLogic
How it's built
- Starts on
- A clock
- Steps
- 14, 1 loop or waits
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Drive, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 14 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.