Automation library · Money admin

AI-powered invoice data extraction & approval workflow

Started by another system calling it, and works across Email and Telegram. 10 steps, 1 branch: a working afternoon to understand properly.

Medium

10 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Logic 5Service 4

The steps in the order they run, from what starts it.

  1. 1Email TriggerEmail Read ImapService
  2. 2File Upload WebhookWebhookStarts it
  3. 3File ProcessorCodeLogic
  4. 4ScrapeGraphAI - Invoice ExtractorScrapegraph AiService
  5. 5Data Extractor & CleanerCodeLogic
  6. 6Validation Rules EngineCodeLogic
  7. 7Approval Required?SwitchLogic
  8. 8Approval Workflow GeneratorCodeLogic
  9. 9Approval NotificationTelegramService
  10. 10Accounting System IntegrationHttp RequestService

How it's built

Starts on
Another system calling it
Steps
10, with 1 branch
Size
Medium: a working afternoon
Connects to
Email, Telegram
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Email and Telegram accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.