The flow
Starts it 1Model 5Logic 4Service 11
The steps in the order they run, from what starts it.
- 1Gmail TriggerGmail triggerStarts it
- 2Structured Output ParserOutput Parser StructuredModel
- 3OpenAI Chat ModelLm Chat Open AiModel
- 4OpenAI Chat Model2Lm Chat Open AiModel
- 5AI Agent ParserAgentModel
- 6AI Agent ReplyAgentModel
- 7Collect CoordinatesGoogle SheetsService
- 8Record Email ContentGoogle SheetsService
- 9Collect AddressesGoogle SheetsService
- 10Collect Shipment InformationGoogle SheetsService
- 11ReplyGmailService
- 12Request Open Route APIHttp RequestService
- 13Query Open Route API PickupHttp RequestService
- 14Query Open Route API DeliveryHttp RequestService
- 15Driving Time & DistanceSetLogic
- 16GPS PickupSetLogic
- 17GPS DeliverySetLogic
- 18Save ResultsGoogle SheetsService
- 19Save Pickup GPSGoogle SheetsService
- 20Save Delivery GPSGoogle SheetsService
- 215 secWaitLogic
How it's built
- Starts on
- An arriving email
- Steps
- 21, 1 loop or waits
- Size
- Large: read it before trusting it with anything live
- Connects to
- Gmail, Google Sheets
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Take your time. At 21 steps it is large: read it before trusting it with anything live.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.