Automation library · Money admin

WhatsApp productivity assistant with OpenAI and Gmail

Started by an incoming WhatsApp message, and works across Gmail, Google Calendar, Google Sheets, Google Tasks and one other. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 47 steps, 2 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAIRetrieval

Download free
47 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
0Loops or waits
5Services it connects to

The flow

Starts it 6Model 9Logic 4Service 28

The steps in the order they run, from what starts it.

  1. 1OpenAI Chat ModelLm Chat Open AiModel
  2. 2Simple MemoryMemory Buffer WindowModel
  3. 3Gmail MCPMcp Client ToolModel
  4. 4Google Tasks MCPMcp Client ToolModel
  5. 5Send EmailGmail ToolService
  6. 6Reply to an EmailGmail ToolService
  7. 7Get EmailsGmail ToolService
  8. 8Add Label to EmailGmail ToolService
  9. 9Get LabelsGmail ToolService
  10. 10Draft EmailGmail ToolService
  11. 11Draft Email ReplyGmail ToolService
  12. 12Check AvailabilityGoogle Calendar ToolService
  13. 13Get all EventsGoogle Calendar ToolService
  14. 14Delete Calendar EventGoogle Calendar ToolService
  15. 15Reschedule EventGoogle Calendar ToolService
  16. 16Get EventGoogle Calendar ToolService
  17. 17Create an eventGoogle Calendar ToolService
  18. 18Calendar MCPMcp Client ToolModel
  19. 19Complete a TaskGoogle Tasks ToolService
  20. 20Finance TrackerMcp Client ToolModel
  21. 21Get all ExpensesGoogle Sheets ToolService
  22. 22Create ExpenseGoogle Sheets ToolService
  23. 23Delete ExpenseGoogle Sheets ToolService
  24. 24Get many TasksGoogle Tasks ToolService
  25. 25Delete a TaskGoogle Tasks ToolService
  26. 26Get a TaskGoogle Tasks ToolService
  27. 27Create a TaskGoogle Tasks ToolService
  28. 28Get ContactsGoogle Contacts ToolService
  29. 29Google ContactsMcp Client ToolModel
  30. 30ThinkTool ThinkModel
  31. 31WhatsApp TriggerWhats App triggerStarts it
  32. 32JarvisAgentModel
  33. 33Gmail MCP ServerMcp triggerStarts it
  34. 34Calendar MCP ServerMcp triggerStarts it
  35. 35Task Manager MCPMcp triggerStarts it
  36. 36Finance Manager MCP ServerMcp triggerStarts it
  37. 37Google Contacts MCPMcp triggerStarts it
  38. 38Only allow meFilterLogic
  39. 39Set Reply MessageSetLogic
  40. 40SwitchSwitchLogic
  41. 41Check Text or AudioSwitchLogic
  42. 42Get Media URLWhats AppService
  43. 43Send messageWhats AppService
  44. 44Convert text to speechEleven LabsService
  45. 45Download AudioHttp RequestService
  46. 46Send AudioWhats AppService
  47. 47Transcribe audio or videoEleven LabsService

How it's built

Starts on
An incoming WhatsApp message
Steps
47, with 2 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Calendar, Google Sheets, Google Tasks, WhatsApp
Model
OpenAI
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets, Google Tasks and WhatsApp accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming WhatsApp message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 47 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 47 steps before you point it at anything that matters.