The flow
Starts it 2Logic 9Service 6
The steps in the order they run, from what starts it.
- 1When a document is forwardedWebhookStarts it
- 2Daily follow-up sweepSchedule triggerStarts it
- 3Normalize submissionSetLogic
- 4Find open documents from yesterday or earlierPostgresService
- 5Has an image attachedIfLogic
- 6Are there open documentsIfLogic
- 7Build GPT-4o vision requestCodeLogic
- 8Email unrecognized notice to operationsGmailService
- 9Build follow-up summaryCodeLogic
- 10Build all-clear noteCodeLogic
- 11Call GPT-4o visionHttp RequestService
- 12Email follow-up to operationsGmailService
- 13Parse vision resultCodeLogic
- 14Is the document readableIfLogic
- 15Store record in PostgresPostgresService
- 16Reattach parsed fieldsSetLogic
- 17Email received summary to operationsGmailService
How it's built
- Starts on
- Another system calling it
- Steps
- 17, with 3 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Postgres
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Postgres accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 17 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.